Privacy Policy

Regina Malayalee Association Inc. (“RMA”, “we”, “us”, or “our”) is a non-profit organization formed to enrich and preserve the cultural values of people from Kerala, India, settled in Southern Saskatchewan. We are committed to protecting the privacy of our members, event attendees, donors, and website visitors.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.reginama.org, register for membership, attend our events, or interact with us through social media or other channels.

By using our website or services, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of our services.

We may collect the following types of information:

RMA uses the information we collect for the following purposes:

• Processing and managing membership registrations and renewals
• Communicating event details, newsletters, and community announcements
• Processing donations and issuing receipts for tax purposes
• Organizing cultural programs, sports activities, and community initiatives
• Responding to inquiries, feedback, and support requests
• Publishing event photos and videos on our website and social media platforms
• Improving our website, programs, and overall community experience
• Complying with legal obligations as a registered non-profit organization in Saskatchewan

RMA does not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: Trusted third-party vendors who assist us in operating our website, processing payments, or delivering communications — bound by confidentiality agreements.
• Legal Requirements: When required by law, regulation, or court order, or to protect the rights, property, or safety of RMA, its members, or the public.
• Community Directories: Member names and general contact information may be shared within the RMA membership directory with your consent, for the purpose of community connection.

Our website uses cookies — small text files stored on your device — to improve your browsing experience. Cookies help us understand how visitors use our website and allow certain features to function properly.

We may use the following types of cookies:

• Essential Cookies: Required for the website to function. They cannot be disabled.
• Analytics Cookies: Help us understand visitor behaviour using tools like Google Analytics.
• Social Media Cookies: Placed by platforms like Facebook and YouTube when you interact with embedded content on our site.

You can control or disable cookies through your browser settings. However, disabling cookies may affect the functionality of certain parts of our website.

As a member or user, you have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request removal of your personal information from our records, subject to legal and operational requirements.
• Opt-Out: Unsubscribe from our email communications at any time by clicking the unsubscribe link in any email, or by contacting us directly.
• Withdraw Consent: Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, please contact us at [email protected]. We will respond within a reasonable time frame.

RMA offers programs for children including Noopura Dance Academy, Aksharam Language School, RMA Music Academy, and youth sports activities. We take children’s privacy seriously.

Personal information for minors (under 18) is collected only with the explicit consent of a parent or guardian. Photos or videos featuring children at RMA events are published only for community purposes and with parental awareness. Parents or guardians may contact us at any time to request removal of their child’s information or images from our platforms.

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. Membership records are retained for the duration of your membership and a reasonable period thereafter for administrative purposes.

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, or misuse. However, no method of electronic storage or internet transmission is 100% secure. We encourage you to contact us immediately if you believe your information may have been compromised.

Our website may contain links to external platforms including Facebook, Instagram, YouTube, and Google Calendar. RMA is not responsible for the privacy practices of these third-party sites. We encourage you to review their respective privacy policies before providing any personal information.

RMA reserves the right to update this Privacy Policy at any time. When we make material changes, we will post the updated policy on this page with a revised “Last Updated” date. We encourage you to review this page periodically. Continued use of our website or services after any changes constitutes your acceptance of the updated policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us: